Your Club must make the $100 per capita annual contributions to the Annual Fund of The Rotary Foundation by June 30 of the prior year. Your Club must sign and deliver the Combined Memorandum of Understanding by October 15 or the date your grant is submitted, whichever comes first. Club dues for both District 6290 and the Rotary International must be received by October 15, or the date your grant is submitted, whichever comes first. The person in charge of the project and anyone else signing your application (except your Club President) must have completed the current Grant Management Seminar

The following describes the grant process:

  1. If you have any questions pertaining to your project or the grant process, contact Tom Mandersheid, Chair of the Grants Committee at 616-402-1637 or

  2. Complete the appropriate grant application (Local District, International District) and submit an electronic version (with signatures) to Tom Mandersheid beginning July 1, 2019 and no later than 11:59 pm on October 15, 2019. All grant requests for District Dedicated Funds (DDF) will be considered as a group on November 12, 2019.

  3. When we have your grant application, and your club has met all the qualification criteria before October 15, a team of two District Grants Committee members will review it. You will be notified of any additional information needed. You should reply on or by October 31, 2019. Then your application will be ready for review.

  4. On Tuesday, November 12, 2019, the Grants Committee will meet in person in Cadillac to review the requests for grants submitted by Clubs in the district. You will be asked to join the meeting via conference call during a predetermined time, to briefly describe your grant request and answer any questions from the Grants Committee.

  5. The Grants Committee will approve, approve with stipulations, or deny your grant request at the conclusion of the meeting. You will be notified of the Grants Committee’s decision via e-mail as soon as possible on or before November 20th.

  6. District grant funds are becoming scarcer in relation to the number and dollar amount of grant applications being submitted. Your District Grants Committee will consider all DDF requests, submitted before October 15, 2019, as a group. If funds are available, each approved request will be awarded up to a full 1:1 match.

  7. Once all grant applications have been either approved or denied, the District Rotary Foundation Committee Chairperson will submit the District Block Grant to The Rotary Foundation requesting the DDF that will be used for the district grants approved by the Grants Committee. Upon approval and receipt of the DDF, the Grants Committee Treasurer will prepare grant checks and the check will be sent to the chairperson listed on the grant at the address listed for them on the application. Under normal circumstances, checks will be sent by December 31, 2019.

  8. You will need to file an interim report by June 30, 2020, if your project is not then complete. When your project is complete, you need to file a final report within 30 days. So long as your project remains incomplete, you must submit a report every 12 months from the date of receiving grant funds. All projects must be complete within two years of funding. Report forms are available on the District web site (see download files to the left).

  9. Global Grant Application process is outlined on the page named “Process for applying for a Global Grant” and also on “Changes to the Global Grant application process for 2017-2018”.  District 6290 Global Grant application process changed in 2017. Please be sure to read both these pages so there is no confusion in applying for your Global Grant on a timely basis.