Best Practices for Holding Online Meetings

 

 

"I would like to think that the pioneering days of Rotary have only just begun. There are just as many new things to be done as ever there were. Kaleidoscopic changes are taking place, many of them without our will. Even to hang on to the fringe of this fast-changing world is about all most of us can do. Rotary simply must continue to pioneer or be left in the rear of progress."

The Rotarian Magazine - 1945



BEST PRACTICES FOR HOLDING ONLINE MEETINGS
  1. Familiarize yourself with a preferred online meeting platform (Zoom, GotoMeeting) and host a test call prior to your first meeting
  2. Provide one-on-one tutorials with less tech-savvy Rotarians on how to use the online meeting format
  3. Provide an agenda prior to the meeting
  4. Set up a communication/etiquette plan for holding online meetings
    1.  Requesting all attendees mute themselves when not speaking
    2. “Raising hands” to avoid multiple people speaking at once
    3.  Pausing for questions
    4.  Using the chatbox feature
    5.  Recording your meeting for those unable to attend
  5. Utilize TED Talks, Rotary’s VIMEO, and other pre-recorded speakers to watch online together and follow with a group discussion
  6. Take the online courses at https://learn.rotary.org/learn
  7. Select an article or short film to read/watch prior to meeting and discuss together
  8. Determine the current needs of your community and promote an online service project/fundraiser
  9. Get in contact with another club that is used to utilizing online technology such as an ‘e-club’ in order to discuss. Use the ‘E-Club’ section of the 'Club Finder' on rotary.org or My Rotary.